%PDF-1.6 % You can only request deferrals 2 weeks in advance of the event. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Any claims submitted after the assessment has started must be accompanied by evidence. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. A decision cannot be made until your evidence is received. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. The source should always be stated below the table/figure. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. The information you need to support you with an extenuating circumstances claim can be found below. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Together,wecanmake the world around usbetter, on campus and beyond. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Where a student has a SoRA, extensions will be granted from the adjusted deadline. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. /Tx BMC EMC There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. hbbd```b``K@$Xa7X)"+! If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Well keep you active in a way that works for you. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. University is a big, exciting place. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Applying for an EC STEP 1. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. All coursework, projects and dissertations must be submitted. /Tx BMC Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. how to apply for extenuating circumstances ucl. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. University Way Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You can still submit an EC as long as its before your formal results are published at the exam board. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. If the deadline has already passed, the late submission may be condoned (i.e. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Step 2: gather the relevant evidence for your application. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. If you had a SoRA extension, please state the date after the SoRA extension was granted. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Extension approved? 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. This will come into effect for 2024 applications (i.e. You will also be notified of the outcome of your claim via Portico. Please be patient. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. All Extenuating Circumstances claims must now be submitted on Portico. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. ECs are designed for emergencies. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . If you submit your essays online, chances are your extenuating circumstances form will also be online. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Is the claim supported by appropriate evidence? If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. We are one of the largest student-led organisations in the UK. You should receive a response withinone week of submitting the request for review. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Figures captions and table titles. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. endstream endobj 448 0 obj <>stream Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. UCL have a Self-Certification Policy in place for the 2022/23 academic year. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. wide range of UCL support services are available for you, too. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. You will also be notified of the outcome of your claim via Portico. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). You can find information about the Extenuating Circumstances procedure in your student handbook. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream before 12.00 noon on the due date. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Applying for an EC using self-certification. Luckily, extenuating circumstances are there to support you during these situations. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your evidence within FOUR WEEKS of submitting your EC. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. PREPARE. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Your evidence will need to cover the full period for which you are requesting mitigation. You can find the full enhanced Extenuating Circumstances procedure here. Self-certified ECs: No earlier than 2 weeks before the deadline. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. See the assessment regulations. Appendices should be kept to a minimum and should not be used to get round the word limit. Usually, you apply through your subjects department. If your evidence isnt written in English, you must provide a notarised translation. Your claim will be considered by your department. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream If the request is accepted, the student may be granted an extension. What falls under extenuating circumstances? We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). , normally no more than one week after the first affected assessment. This may affect the type of mitigation that is available to you. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Make sure that you know what you need to submit and the deadline for submitting claims. All Extenuating Circumstances claims must now be submitted on Portico. The receiving office will forward your form confidentially to the appropriateperson. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. From a casual class to captaining a competitive club, live an active lifestyle with us. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If youre struggling with situations beyond your control, extenuating circumstances could help. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Your evidence will need to cover the full period for which you are requesting mitigation. You can find a guide to submitting your claim on Portico on the UCL website. 0 If you're struggling with situations beyond your control, extenuating circumstances could help. We are committed to providing extensions to these important partners in the application process as well should the need arise. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Family emergency while studying abroad? There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Extenuating Circumstances'? Non-IOE students should refer to their own faculties for EC advice. Step 4: wait for approval. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. review their decision. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. On the application form you will be asked to state your deadline this should be the most recent deadline. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered.
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